Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan

OCTOBER 8, 2019

 
Today's board meeting was called to order by President, Mark Odland, at 8:09 a.m.
Those in attendance included, Mark Odland, Rhonda Wendzel, Richard Swanson, Paul Hix, Dene
Hadden, Dan Thompson, Tom Renner, Deb Davidson, Bob Straits, and Bill Roberts.
Approval of Agenda
A motion to approve the agenda was made by Paul Hix, seconded by Richard Swanson. Approved.
Approval of Meeting Minutes
A motion to approve the September 10, 2019 board meeting minutes was made by Paul Hix, seconded
by Dene Hadden. Approved.
President's Report
Membership Discussion \
Mark Odland has been approached by several members seeking clarification about the qualifications
for becoming a member of our club. See attached handout - Article 7 - Membership Section 1
Membership
General Qualifications - This club shall be composed of adult persons who demonstrate good
character, integrity, and leadership; possess good reputation within their business, profession, and/or
community; and are willing to serve in their community and/or around the world.
Membership Summit
Mark Odland will be a speaker at the Membership Summit on Saturday, October 12,2019. The
Summit will be held in Kalamzoo, MI from 8:30 a.m. - 12:00 p.m.
Membership Committee
Paul Hix is the current Chairman of the Membership Committee. We are looking for volunteers to be
on this committee. If interested, please contact Mark Odland or Dan Thompson.
Postcard
Attached, is a copy of a Membership Recruitment Postcard that is being used at the Kalamazoo Sunrise
Rotary Club. Mark Odland is going to see about getting some of these postcards for our club. These
postcards would bea great networking tool at our upcoming Chamber of Commerce ABO event on
November 21,2019.
Secretary's Report
Hope to see you all at the Haven Harvest event. Our club will be sponsoring the Beer/Wine tent on
Saturday, October 19,2019. Huron Street Pavilion Event is being held from 5:00 p.m. -10:00 p.m.
Set up - 9:00 a.m. Saturday, October 19,2019
Reminder: This event is a fundraiser for our club, and takes the place of our Labor Day pancake
breakfast. THANK YOU to all of the volunteers that have signed up to help at this event!
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Treasurer's Report
Balances as of September 30, 2019
Project Account - $ 17,161.37
Club Accunt - $ 9,696.39
A motion to accept the Treasurer's Report, as presented, was made by Paul Hix, seconded by Dan
Thompson. Approved.
Grant Report and Requests:
Girl Scouts Heart of Michigan
A motion to donate $480.00 to this organization was made by Paul Hix, seconded by Dan Thompson.
Approved.
The donation will be used to help support four (4) girls to become Girl Scouts in South Haven, MI
South Haven Center for the Arts
A motion to donate $500.00 to this organizations was made by Dene Hadden, seconded by Bob Straits.
Approved.
The donation will be used to fund a new Art Teacher Professional Development Program at the South
Haven Center for the Arts.
Book Bags for Maple Grove
Tom Renner will be stopping at Maple Grove School today and will gather more information regarding
their donation request. At the moment, this donation request has been tabled until more information
has been gathered.
Board Member Reports
Review New Members Applications
The Board has received the following three (3) applications for membership:
Steffin Davis
Bryan Kurtz
Michael P Livovich
Membership Chairman, Paul Hix, will be meeting with them soon.
Membership Update
Dan Thompson did not have anything to report at this time.
Scholarship Program
This will be our club's first year of offering a Rotary Club Scholarship. This year's scholarship will be
in memory of Don Hixson and Glenn Pietenpol. Dene Hadden has been in contact with the South
Haven Community Memorial Scholarship committee, and their current application is appropriate to
what our club would want for our scholarship application. We would add the 4 Way Test to our
application and ask the applicant how they have lived up to the 4 Way Test. The scholarship program
will consist of a twelve (12) member committee.
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Board Member Reports: Continued
Educational Fundraiser
This year's Education FJndraiser will be held on Saturday, April 25, 2020. It will most likely be held
at Beeches Golf Course, with a similar menu to last year's event.
Old Business
There was not any old business to discuss.
New Business
Since the board meeting was held, Tom Renner has had an opportunity to gather more information
regarding the donation request for bags for Maple Grove. Tom spoke with the Chairman of this
committee, Molly Brush. The cost ofthe bags, including shipping, is $400.00. There is a sleeve on
the bag where the student's name can be placed. They also spoke about including on that sleeve the
fact that the bags are provided by the Rotary Club of South Haven.
Tom Renner sent an email to the board members requesting their vote, in favor or not, on this grant
request in the amount of $400.00. The grant was approved.
Adjournment
A motion to adjourn was made by Bill Roberts, seconded by Dene Hadden. Approved. Today's
board meeting adjourned at 9:05 a.m.
Respectfully submitted by:
Rhonda Wendzel
Secretary
Rotary Club of South Haven
 
SEPTEMBER 10, 2019
 

Today's board meeting was called to order by President, Mark Odland, at 8:10 a.m. Attendance included Mark Odland, Tom Renner, Dene Hadden, Bill Roberts, Paul Hix, Bob Straits, Rhonda Wendzel, Dan Thompson, and Steve Larsen. 

 

Approval of Agenda .:
A motion to approve the agenda, as presented, was made by Bob Straits, seconded by Dan Thompson. Approved. 

 

Approval of Board Meeting Minutes:
A motion to approve the August 20, 2019 board meeting minutes was made by Paul Hix, seconded by Bob Straits. Approved.

 

President's Report Emeritus Membership Request:
Bob McAlear has requested to be changed from 'Active' membership status to 'Emeritus' membership status. Bob meets all of the qualifications, according to our club by-laws, to be considered for this change in membership status. A motion to honor Bob's request for Emeritus membership was made by Paul Hix, seconded by Rhonda Wendzel. Approved. .

 

Goals - 2019 - 2020 Rotary Club Year:
President,Mark Odland has set a NET positive goal in membership of +1. Mark would also to establish a committee, which would focus on retaining our current membership, as well as recruiting new members to our club. A motion to establish a committee was made by Bob Straits, seconded by Tom Renner. Approved. Dan Thompson will be involved in selecting members for this committee . 

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Community Assessment Project :
A motion to establish a Community Assessment Project Committee was made by Bob Straits, seconded by.Steve Larsen. Approved. The committee would assess our Club's current charitable giving and recommend to the Board priorities and/or criteria for future charitable initiatives. Committee members include: Bob Straits (chair), Mark Odland, Dan Thompson, Bill Roberts, Deb Davidson, Jim Bradford, Haleigh Eddy and Paul Hix.

Committee Chairs:
Dan Thompson is currently the Chairman of the Recognition Committee and the Membership Committee. On, July 1, 2020, Dan will become our Club President. We need to think about who will take over these two (2) Committee Chairs. 

Secretary's Report:
Haven Harvest event will be held on Saturday, October 19, 2019. Our Club will be sponsoring the Beer/Wine Tent at this event. The event will be held at the Huron Street Pavilion and a volunteer sign up sheet will be distributed at the next regular club meeting. 

Treasurer's Report:
Balances as of August 31, 2019
Project Account - $17,219.71
Club Account - $13,788.77
A motion to accept the Treasurer's Report, as presented, was made by Paul Hix, seconded by Tom Renner. Approved.

Grant Report and Requests
South Haven Center for the Arts 

This request was tabled until further information is gathered regarding their request for a donation.

Board Member Reports:
There were not any reports at this time. 

Old Business:
There was not any old business to discuss at this board meeting. 

New Business:
The Hastings Rotary Club is hosting a membership drive on Saturday, October 12,2019. Mark Odland will try to attend.

We welcomed Bill Roberts as our newest Board of Director. We are happy to have you as part of our board!

Motion was made by Tom Renner, seconded by Dan Thompson to adjourn. The meeting adjourned at 8:58 a.m. . . Respectfully submitted by:
Rhonda Wendzel Secretary

AUGUST 20, 2019

Today's board meeting was called to order at 8:13 a.m. By President, Mark Odland. Attendance included: Richard Svtanson, Paul Hix, Bob Straits, Mark Odland, Rhonda Wendzel, Deb Davidson, Tom Renner, and Dan Thompson. 

New Board Members Welcome to our newest board member, Deb Davidson. We are happy to have her as part of the Board of Directors. Deb will become our Club President on July 1,2021. 

William (Bill) Roberts was unable to attend today's meeting. Bill will become our Club President on July 1, 2022. 

Approval of Agenda Discussion regarding the recent maturing of our club's Certificate of Deposit (COD) was added to the agenda under the Treasurer's Report section. A motion to approve the agenda, with this addition, was made by Paul Hix, seconded by Richard Swanson. Approved. 

Approval of Board Meeting Minutes Amotion to approve the Board Meeting Minutes from July 16,2019 was made by Tom Renner, seconded by Bob Straits. Approved. 

President's Report Our Club will be hosting the following upcoming events: 

Haven Harvest - Saturday, October 19,2019 Rhonda will chair this event and is looking for volunteers to assist her. 

Chamber ofCommerce After Business Ours (ABO) - Thursday, November 21,2019 Our club will be co-hosting this event with the South Haven Moose Lodge #697 Mark Odland, Dan Thompson, and Rhonda Wendzel met with Larry Deater from the Moose Lodge on March 19, 2019. Many of the details for this event have already been considered. All Rotarians are encouraged to attend this event. The event will be held at the South Haven Moose Lodge - 1025 E W~lls,Street South Haven, MI 49090. 

Holiday Christmas Party - Tuesday, December 10,2019 This year's Christmas Party will be held at the South Haven Yacht Club. Invitations and details to follow. 

After Action Review as a follow-up to our club Fundraisers Dan Thompson and Richard Swanson will be hosting a meeting on Tuesday, September 3,2019 at 8:00 a.m. (following our regular Tuesday morning meeting) This meeting will be held to discuss what lessons we have learned from our fundraisers, what went well, and what we could change or do better. All Rotarians are encouraged to attend this meeting. Please let Dan or Richard know if you are interested in being part of this meeting.

Grant Requests 

District Grant Update Our club has been awarded a District Grant. Tom Renner has requested the funds and we should receive them in three - four (3 - 4) weeks. 

Light Up the Night 5K Glow Run A motion to donate $500.00 to this event was made by Bob Straits, seconded by Dan Thompson. Approved Tom Renner will reach out to The Light Up the Night Committee, to set up a date for them to receive their funds, and to also have them provide a short presentation of their organization at our club meeting. 

South Haven Area Emergency Services (SHAES) A motion to donate $250.00 to this organization was made by Paul Hix, seconded by Dan Thompson. Approved. The donation will be used to host their Fire Safety Fun Fair on October 10,2019 from 5:00 - 8:00 p.m. 

Bronson South Haven Hospital Foundation A motion to donate $500.00 was made by Paul Hix, seconded by Bob Straits. Approved. The donation is presented to this organization, for the use of the meeting room, that our club is provided with for our weekly meetings. 

Secretary's Report Rhonda is looking for volunteers for the upcoming events that are club will be hosting. Haven Harvest - Saturday, October 19,2019 Chamber of Commerce ABO - November 21, 2019 

Treasurer's Report Account Balances as of July 31, 2019 

Project Account - $ 4,508.55 Club Account - $11,894.71 

A motion to accept the Treasurer's Report, as presented, as made by Tom Renner, seconded by Paul Hix. Approved 

Certificate of Deposit (COD) Oneof our club's Certificate of Deposit (COD), that was currently held at Chemical Bank, has matured. Treasurer, Bob Straits, has shopped COD rates at the local financial institutions. A motion to approve opening an II-month COD at Sturgis Bank & Trust Company was made by Tom Renner, seconded by Richard Swanson. Approved. 

The signers on the COD are: Bob Straits, Tom Rummel, James Davis, and Rhonda Wendzel. 

 

 

Board Member Reports Vince Droogan and Kaileigh Eddy have recently submitted an application for membership. Vince's classification is- Medical and Kaileigh's classification is- CPA/Financial Advisor. 

Rhonda Wendzel is the sponsor for both of these applicants. Paul Hix will be meeting with both of them soon to discuss the responsibilities of being a member of our club. 

Old Business There was not any old business to discuss at this meeting. 

New Business The South Haven Area Chamber of Commerce is offering a 'no' fee booth for not-for-profit organizations attheir 43rd Annual All Craft Fair being held on Saturday, August 31, 2019 and Sunday, September 1,2019. The Board declined participating in this event. 

Adjournment A motion to adjourn was made by Paul Hix, seconded by Richard Swanson. Approved. The meeting adjourned at 8:40 a.m.

Respectfully submitted by:

Rhonda Wendzel Secretary South Haven Rotary Club

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