Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
March 10, 2020

Today's board meeting was called to order by President, Mark Odland, at 8:04 a.m.  Board members in attendance included, Mark Odland, Rosalie Plechaty, Paul Hix, Rhonda Wendzel, Richard Swanson, Deb Davidson, Tom Rummel, Dan Thompson, Steve Larsen, and Tom Renner.

 

Approval of Agenda

A motion to approve the agenda, as presented, was made by Paul Hix, seconded by Tom Renner.   Approved. 

 

Approval of Meeting Minutes

A motion to approve the February 11, 2020 Board meeting minutes was made by Paul Hix, seconded by Richard Swanson.   Approved.

 

President's Report

Chamber Community Expo

This event will be held on Saturday, April 25, 2020 from 10:00 a.m. - 2:00 p.m.  Mark Odland suggested having a booth at this event showcasing our South Haven Rotary Club.   A motion to support Mark's request to participate in this event was made by Tom Renner, seconded by Rosalie Plechaty.   Approved.  

 

The final decision to set up a booth, and participate in this event, will be made by the Membership Committee.   

 

Event Calendar

A motion to approve the attached, Calendar of Events, was made by Dan Thompson, seconded by Rosalie Plechaty.   Approved. A motion to continue to host the Haven Harvest Event was made by Tom Renner, seconded by Rosalie Plechaty.   Approved. 

 

Induction Dinner/Hawkshead

Mark is concerned about hosting our annual Induction Dinner at Hawkshead.   Rhonda will reach out to Greg Ruppert, to discuss other possible options, as our club may have reached/exceeded the capacity limit to host this event on the patio at Hawkshead.  

 

Corona virus Disease /COVID-19

Please see the attached document  from Mark Daniel Maloney, 2019-2020 President, Rotary International.  


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Grant Report

The following grants were approved:

 

South Haven History Club

A motion to donate $500.00 to this club was made by Paul Hix, seconded by Steve Larsen.  Approved.

 

Better Angels

A motion to donate $500.00 to this organization was made by Paul Hix, seconded by Rosalie Plechaty.   Approved. The funds will be used to facilitate meetings.

 

Arbor Day Tree Planting

A motion to provide a tree to the City of South Haven, in recognition of Arbor Day, was made by Paul Hix, seconded by Dan Thompson.    Approved.

 

Update on the History Wall at Bronson Hospital – South Haven

Tom Rummel and Tom Renner attended another meeting to discuss the History Wall at Bronson Hospital – South Haven      The project will cost approximately $15,000.00 to complete. Our club is applying for a District Grant in the amount of $2,500.00, followed by a matching donation of $2,500.00 from our club.   If the District Grant is not approved, in the amount of $2,500.00, our club has committed to providing $5,000.00 to this project. Another meeting is scheduled with the hospital for late March.    More updates to follow.

 

RYLA -  Rotary Youth Leadership Awards

RYLA participants are nominated by Rotary Clubs.   Our Club currently has a credit, in the amount of $150.00, from the District Foundation.  With this credit, it will only cost our club $75.00 to send two (2) students to participate in this year's RYLA event.   Rosalie Plechaty has volunteered to be the Chairman of the RYLA committee. Thank you Rosalie!

 

Secretary's Report

No report at this time.

 

Treasurer's Report

Balances as of January 31, 2020

 

Club Account -     $ 18,415.00

Project Account  -$ 10,993.87

 

A motion to approve the Treasurer's Report, as presented, was made by Dan Thompson, seconded by Tom Renner.   Approved.  

 

Board Member Reports

As mentioned at today's Tuesday morning meeting, the Board would be choosing the recipient of the “Rotary Hero” Award.    The recipient has been chosen. A motion to approve this member as our club's “Rotary Hero” was made by Tom Renner, seconded by Rosalie Plechaty.   Approved.

 

Stay tuned.............Our club's “Rotary Hero” will be announced soon!  

 

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Board Member Reports – Continued

 

Applications are found on our club's website for “Rotarian of the Year” and “Citizen of the Year”  Please submit your nomination to Dan Thompson. The committee to choose the recipients of these awards will be meeting very soon.  

 

Old Business

There was not any old business to discuss.

 

New Business:

Membership Application

An application for membership was received from Mary Sue Lyons.  A motion to accept Mary Sue Lyon's application, subject to Paul Hix reviewing our club's expectations with her, was made by Steve Larsen, seconded by Tom Rummel.   Approved. Bob Copping is Mary Sue's Sponsor.

 

Rotarian Magazine

Tom Renner has submitted photos and articles to “The Rotarian” magazine.  Look for our club to be featured in this magazine in the near future.  

 

Educational Fundraiser

Deb Davidson is the Chairman of this event.    Mark your calendar.......The event will be held on Saturday, April 25, 2020 at Beeches Golf, located at 09601 68th Street   South Haven, MI  49090.   

 

More details will be coming soon!

 

Adjournment

A motion to adjourn was made by Tom Renner, seconded by Dan Thompson.   Approved.

The meeting adjourned at 8:56 a.m.

 

Respectfully submitted by:



 

Rhonda Wendzel

Secretary

South Haven Rotary Club 

 

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February 11, 2020

Today's board meeting was called to order by Presidel1t, Mark Odland, at 8:09 a.m. Attendance included, Mark Odland, Tom Renner, Rhonda Wendzel, l>aulHix, Tom Rummel, Rosalie Plechaty, and Kaileigh Eddy. Scott Mark joined our meeting today, as a guest, to discuss a topic that will be covered under, "New Business." 

Approval of Agenda A motion to approve the agenda, as presented, was made by Paul Hix, seconded by Tom Renner. Approved. 

Approval of Board Meeting Minutes \ Amotion to approve the January 14,2020, Board Meeting MimJt.eswas made by Paul Hix, seconded by Tom Rummel. Approved. . .. 

President's Report Mark Odland and Tom Renner will be attending a Grant Seminar at Lake Michigan College - Benton Harbor campus. The seminar will be held on Tuesday, April 14,2020, from 6:00 p.m. - 7:30 p.m. 

One of the qualifications to apply for a Rotary IntemationalGrant requiresthata minimum of two (2) Rotarian's from our club attend a Grant Seminar. The deadline to submit the grant application is May 31,2020. 

Tom Renner is looking for someone to step in to become the Grants Committee Chairman. See Tom Renner if you are interested in learning the duties of the Committee Chairman. 

Mark Odland is going to reach out to Patti Montgomery Reinert, Executive Director, of the Michigan Maritime Museum to discuss the responsibilities of being a Corporate Member of our club. The board held a discussion amongst themselves regarding a 'special' category for Non~Profit organizations. The board determined that there will not be any 'special' category for Non-Profit Organizations and that they will be treated the same as any 'active' member of our club. 

Secretary's Report There was nothing to report at this time. 

Treasurer's Report Tom Rummel provided the Treasurer's as of January 31, 2020. 

Club Account - $ 18,415.00 Project Account - $ 10,993.87 

A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Rhonda Wendzel. Approved. 

Grant Requests There are not any pending grant requests at this time. 

Tom Renner and Tom Rummel have been in contact with members from Bronson Hospital-South Haven in regards to creating a historical display in the new hospital. Our clubwould like to partner with the hospital. Our club is willing to spend up to $5,000.00 to be the major sponsor of this historical display. Our club will apply for a District Foundation Grant, in the amount of $2,500.00, to help fund this'project If the District does not support our request, and we are declined the grant request in the amount of $2,500.00, our club would be responsible for $5,000.00. 

( A motion to seek a partnership with Bronson Hospital - South Haven was made by Paul Hix, seconded by Tom Rummel. Approved. A second meeting with the hospital staff is scheduled for the middle part of March. 

Old Business None at this time. 

New Business Decals Scott Mark presented the attached photo of a clear, static' elingdecal that adheres tothe inside of a window. Scott would like to present this decal to merchants that 'contribute, to our educational fundraiser. The decal will actually say, "We support South Haven Rotary"; The 'attached photo was printed before the decal was edited. Rod Brinks, local business owner, can print the decals. The decals would cost $.75 each for a quantity of 150 decals, or $.65 each for a quantity of 200 decals. The decals are approximately 4" x 5" in size. . 

A motion was made and approved by the board, allowing Scott to purchase 200 decals. 

Radio Show Rosalie Plechaty is working with Rob Byrd from Moon Dog Productions. They are featuring Non- Profit organizations and would like to focus on our club. The taping is 3 - 8 minutes long and is taped on Tuesday. Rosalie will be working with Mark to set up a date for the taping. 

Adjournment A motion to adjourn was made by Paul Hix, seconded by Rosalie Plechaty. Approved. The meeting adjourned at 8:52 p.m. . 

Respectfully submitted by Rhonda Wendzel, Secretary
 

January 14,.2020 

 

Today's board meeting was called to order at 8:05 a.m. byPtesident, Mark Odland. Attendance included, Mark Odland, Tom Renner, Rhonda Wendzel, Paul Hix, Bill Roberts, Richard Swanson, Deb Davidson, and Tom Rummel. 

 

Approval of Agenda . A motion to approve the agenda was made by Paul Hix, seconded by Bill Roberts. Approved. 

 

Approval of Board Meeting Minutes -' Amotion to approve the December 3,2019 board meeting minutes was made by Paul Hix, seconded by Bill Roberts. Approved. 

 

President's Report Rule 0/85 , Scott Mark has requested to be considered forthe "Rule of 85" Classification. Our club's "Rule of 85" is determined by the member's age, plus their years of membershjp, must equal f 85. Scott has qualified for the "Rule of 85" Classification. 

A motion to approve Scott.Mark for\he "Rule of ~5" Classification was made by Paul'Hix, seconded by Richard Swanson: Approved. 

Rotary international District DesignatedFunds Grant The application for this grant must be submitted by May. Mark is requesting suggestions/ideas for this '\grant. Our club will match this grant request, up to $3,500.00. '-' 

Some of the suggestions/ideas received at today's board meeting are: *Art Sculpture placed in the South Haven downtown area. *Help fund an opioid addiction program or vaping program . .*Help fund an Active Shooters program, . 

*Fund a program that will showcase the heritage of South Haven that will be displayed in the remodeling project of Bronson - South Haven Hospital. A suggestion was made that we could possibly work in collaboration with HASH - Historical Association of South Haven for this project. *Help fund a video programming system at Bronson Wellness Center. 

A decision has NOT been made. Our club is only 'brainstorming' at this time. The club membership is encouraged to share any suggestions/id~as they may have with Mark Odland. 

Technology Update - Wellness Center Our club has moved beyond the CD player. Mark has updatedoui' music system now he just needs to work on our club's singing skills!! Thank you Mark! However, we are still in need of reliable ~ideo programming:

 

Grant Report and Requests The following grant requests were discussed at today's meeting: 

Project Curb . . A motion was not received by the Board to support this request. 

South Haven Steelheaders A motion to donate $500.00 was made'by Paul Hix, seconded by Bill Roberts. Approved. 

Boy Scout Troop 188 A motion to donate $500.00 was made by Bill Roberts, seconded by Deb Davidson. Approved. 

Warner Camp A motion was not received by the Board to support this request. 

Bronson Health Foundation A motion to donate $500.00 was made by Bill Roberts, seconded by Paul Hix. Approved. 

Caring Circle of Lakeland A motion was not received by the Board to support this request. (Request was for their 'Capital Campaign', not for aproject based request) . 

Southwest Michigan Land Conservancy A motion was not received by the Board to support this request. (Our club maybe more inclined to donate to this organization once the project has been completed - Possible kiosk signage) 

Rotary Rose Parade Float A motion to donate $100.00 was made by Paul Hix, seconded by Bill Roberts. Approved. 

VanBuren Youth Camp _ A motion to donate $250.00 was made by Paul Hix, seconded by Richard Swanson. Approved. 

South Haven High School Robotics Team A motion to donate $1,000.00, as a Platinum Sponsor, was made by Paul Hix, seconded by Bill Roberts. Approved. The donation was approved by the board, with the stipulation that-the funds must be used towards their 2020 project. 

National Blueb~rry Festival A motion to donate $500.00 was made by Paul Hix, seconded by Rhonda Wendzel. Approved. 

Our Town Players Amotion to donate $100.00 was made by Rhonda Wendzel, seconded by Bill Roberts. Approved.

 

Secretary's Report No report at this time. 

Treasurer's Report Treasurer, Bob Straits, provided the Treasurer's Report, via email, to all board members. , 

Balances as of December 31, 2019, 

Club Account - $12,738.96 Project Account - $14,730.87 

A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Richard Swanson. Approved. 

 

Board Membership Reports Amembership application was received from David Campbell. 

r" A motion to accept David Campbell, as the newest member in our club, was made by Bill Roberts, seconded by Richard Swanson. Approved. . 

Bob McAlear will be David's sponsor and his classification-isBanking: .Paul Hix willreach out to David to review the responsibilities of becoming a member of our club. 

 

Old Business ,None at this time 

 

New Business District Grant Adiscussion was held amongst the board in regards to applying for aDistrict Grant. This is a different grant, from the one that was mentioned earlier, inthe "President's Report" section.

A motion was made to allow Tom Renner to approach a representative from both Bronson Hospital - South Haven and the South Haven High School t6 discuss possible District Grant opportunities. The motion was made by Richard Swanson, seconded by Bill Roberts. Approved. 

 

Adjournment .. Amotion to adjourn was made by Tom Renner, seconded by Bill Roberts. Approved. 

Today's board meeting adjourned at 8:47 a.m. 

 

Respectfully submitted by: 

Rhonda Wendzel Secretary Rotary Club of South Haven