Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
JANUARY 8, 2019

Today's board meeting was called to order at 8:03 am. by President, Mark Odland. Those in attendance included, Mark Odland, Tom Renner, Paul Hix, Rhonda Wendzel, Steve Larsen, and Tom Rummel.

Approval of Agenda A motion to approve the agenda, as presented, was made by Paul Hix, seconded by Tom Renner. Approved.

Board Meeting Minutes A motion to approved the December 4, 2018 Board Meeting minutes was made by Paul Hix, seconded by Steve Larsen. Approved.

President's Report - Mark Odland Rotary Hero Mark received an email from our Rotary Club District regarding the "Rotary Hero" Award. All members of our club are encouraged to nominate a fellow Rotarian who they feel is deserving of this award. Nomination forms should be given to Dan Thompson. The District deadline, to submit the name of our club's recipient of this award, is March 22, 2019.

Holiday Party Survey Thank you to everyone who completed the survey.

New Members We are always looking for new members. Invite someone who you feel would be a great addition to our club as a guest. At this time, we have two (2) prospective new members.

Pancake Breakfast In 2019, the 4thof July falls on a Thursday. Mark is goingto reach out to our Club's Pancake Chairman, Don Hodgman, to see what his thoughts are for our club's pancake breakfast. Should we host our event the Sunday before the 4thof July (June 30, 2019) or the Sunday after the 4thof July ( July 7,2019)? The City of South Haven will also be hosting their 150th year Anniversary during this time.

Treasurer's Report Our Club Treasurer, Bob Straits, is currently vacationing in warmer climates! However, he did provide the attached Balance Sheet. Assistant Treasurer, Tom Rummel, presented the balances as of December 31, 2018:

Project Account - $13,059.46 Club Account - $4,528.05

A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Steve Larsen. Approved.

Grant Report and Requests - Tom Renner The following grant requests were received:

Hospital Hospitality House A motion to donate $250.00 was made by Paul Hix, seconded by Steve Larsen. Approved

National Blueberry Festival A motion to donate $500.00 was made by Steve Larsen, seconded by Paul Hix. Approved.

South Haven Steelheaders Mike DeGrandchamp submitted a request for a donation to help maintain the South Haven Data Buoy. A motion to donate $500.00 towards the Data Buoy was made by Steve Larsen, seconded by Rhonda Wendzel. Approved.

Bronson Health Foundation A motion to donate $500.00 was made by Steve Larsen, seconded by Paul Hix. Approved.

Warner Camp A motion to donate $500.00 was made by Steve Larsen. The motion did not receive Board support.

VanBuren Youth Camp A motion to donate $250.00 was made by Paul Hix, seconded by Tom Renner. Approved.

Our Town Players A motion, in the amount of $250.00, to purchase tickets or donate funds to a designated purpose was made by Steve Larsen, seconded by Paul Hix. Approved.

High School Robotics Team A motion to donate $1000.00 (Platinum Level) to the South Haven High School Robotics Team was made by Steve Larsen, seconded by Paul Hix. Approved.

Board Member Reports Approval of New Member A motion to accept, Ross Woodhams, as our newest member was made by Paul Hix, seconded by Tom Renner. Approved.

Ross's Sponsor is Bob Stickland and his Classification isAutomotive Sales/Service.

Old Business - None

New Business Kenya Steve Larsen will will be traveling to Kenya between February 20, 2019 - March 6, 2019 to assist Marty Graber. This will be Marty's last year of working in Kenya.

Steve will be out fundraising to raise money for hospital equipment in Kenya. He has been in contact with Marty and will see what equipment is already there and what equipment they are still in need of. If anyone is interested injoining Steve in Kenya, or contributing to the Kenya fundraising project, please reach out to Steve Larsen.

District Grant Request/District Foundation Grant Request Tom Renner and Mark Odland submitted a District Grant application in the amount of $2,500.00 for the Pilgrim Haven Signage and a District Foundation Grant application in the amount of $2,000.00 for the South Haven High School Gymnasium Banners. Our club was also contributing a local match of $2,500.00 to each of this grants.

Our club received a District Grant in the amount of$1,700.00 and a District Foundation Grant in the amount of $2,000.00. A public event to dedicate the banners will be held at an upcoming basketball game. The kiosks have been placed at Pilgrim Haven. An upcoming public event will be held in the spring at Pilgrim Haven. Tom Renner will keep us updated on the upcoming events.

Adjournment A motion to adjourn was made by Steve Larsen, seconded by Tom Renner. Approved. The meeting adjourned at 8:48 a.m.

Respectfully submitted by:
Rhonda Wendzel Secretary Rotary Club of South Haven