Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
 
Tuesday, May 15, 2018 (Special Board Meeting)
Today's special board meeting was called to order at 8:05 a.m. by President, Tom Renner. Board
members in attendance included, Tom Renner, Dorothy Lockwood, Mark Odland, Paul Hix, Bob
Straits, and Scott Mark. Board members, Dene Hadden and Rhonda Wendzel joined the meeting a
littler later, as they were attending another meeting (Recognition Committee) being held at the same
time.

District Grant
Previously the Board had agreed on applying for a District Grant, for the project in Kenya that our
fellow Rotarian, Marty Graber, is involved in. The Kenya project is not going to fall within the
requirements of the District Grant guidelines.

Pilgrim Haven
Currently, there is not any signage at Pilgrim Haven. A motion was made by Mark Odland to support
the concept of signage (animal life, history of the park, etc) for Pilgrim Haven in the amount of
$2,500.00. Our club will also apply for a District Grant in the amount of $2,5000.00 to support the
signage. The motion was supported by Paul Hix. Approved. The deadline to submit the grant
application is May 31, 2018.

Pancake Breakfast
A discussion was held by board members to possibly increase the cost of the adult pancake
breakfast price from $8.00 to $9.00. In the past, one of our former Rotarians was graciously taking
care of the trash removal from our pancake breakfasts. Our club will now be responsible for the
removal of the trash. Due to this added expense, this was one of the reasons a price increase was
suggested.

Dorothy made a motion that we leave the price ($8.00) the same for this year and felt that the pancake
breakfast is more than just about raising money; it is also about exposure and service to our community.
The motion was supported by Paul Hix. Approved.

Board Member Attendance
Board Members Dene Hadden and Rhonda Wendzel joined the meeting at 8:15 a.m.
Adjournment

A motion to adjourn the meeting was made by Paul Hix, seconded by Dorothy Lockwood. Approved.
The meeting adjourned at 8:19 a.m.
A huge THANK YOU, from Rhonda, to Bob Straits for taking the minutes for this meeting.
 
 
Tuesday, May 8, 2018
 
Today's board meeting was called to order by President, Tom Renner, at 8:05 a.m. Those in attendance included, Tom Renner, Art Ayers, Dene Hadden, Paul Hix, Steve Larsen, Dorothy Lockwood, Scott
Mark, Mark Odland, Bob Straits, and Rhonda Wendzel.

Additions to Agenda
Auto Show at Fly – In

Board Meeting Minutes
A motion to approve the April 10, 2018 board meeting minutes was made by Paul Hix, seconded by
Bob Straits. Approved

Treasurer's Report
Treasurer, Bob Straits, provided the balances in the accounts as of April 30, 2018.
Project Account - $40,733.07 Club Account - $13,083.69
A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Dorothy Lockwood. Approved
The Finance Committee met and their recommendation is to invest $30,000.00 from the Project
Account into layered Certificate of Deposits. A motion to invest $30,000.00 into layered Certificate of
Deposits was made by Paul Hix, seconded by Mark Odland. Approved

Grant Report and Requests
South Haven High School Orchestra
A motion to make a donation to the High School Orchestra, in the amount of $300.00, was made by
Bob Straits, seconded by Dene Hadden. Approved. The South Haven High School Orchestra
performed at our club's recent fundraiser on Saturday, April 28, 2018. The contribution will be made from the South Haven Rotary Club Charities Account.
 
Van Buren County Continuum of Care
A motion to contribute $200.00 to this organization was made by Bob Straits, seconded by Paul Hix.
Approved.

Van Buren County Domestic Violence Coalition
A motion to contribute $250.00 to this organization was made by Bob Straits, seconded by Paul Hix.
Approved.

South Haven Center for the Arts
A motion to contribute $500.00 to this organization, payable after July 1, 2018, was made by Art Ayers,
seconded by Steve Larsen. Approved.
 
Warner Memorial Camp
A motion to table this request until the new Rotary Club calendar year (July 1, 2018 - June 30, 2019)
was made by Bob Straits, seconded by Art Ayers. Approved.

South Haven High School History Club
A motion to contribute $500.00 to this organization was made by Steve Larsen, seconded by Dene
Hadden. Approved.

Board Members Committee Reports
Youth Programs – Dene Hadden

Jackson Kovach will be attending the World Affairs Seminar
 
Recognitions – Scott Mark
Scott Mark is collecting nomination forms for both the Rotarian of the Year Award and the Community
Service Award. Please have your nomination forms submitted to Scott Mark no later than Tuesday,
May 15, 2018. Both committees will be meeting after the regularly scheduled Tuesday morning
meeting on May 15, 2018 to choose the recipient of these awards. If you were previously chosen
as the “Rotarian of the Year” please plan on attending this meeting.

Membership – Paul Hix
We are always looking for new members!
Scott Mark is dropping off membership packets to Mike Johnson, (South Haven Chevrolet), Doug
Landers (Wolverine Hardware), and another prospective member from Dunham Sports.
 
Old Business
District Grants

Tom Renner is currently completing the grant application for the District Foundation Grant, (South
Haven High School project) and Mark Odland is currently completing the grant application for the
District Grant (Kenya project) The grant application deadline for these two (2) grants is quickly
approaching.

Evaluation of Education Fundraiser
The overall feedback regarding the recent fundraiser was “GOOD”. Dene Hadden would appreciate
any comments or thoughts regarding the recent fundraiser that was held on Saturday, April 28, 2018.
This year.'s event was structured a little differently, so any feedback (positive or negative) is greatly
appreciated so that we can plan for future events.

New Business
Our Tuesday morning meeting scheduled for June 5, 2018 will be held at Peach Lutheran Church. The
room that we currently meet in at the South Haven Wellness Center will not be available on this date.
Same time, just different location!!
 
Fourth of July Parade Organizational Meeting
There will be an organizational meeting held on Wednesday, May 16, 2018 at City Hall. Meeting
begins at 10:00 a.m. Sharp! All Rotarians are encouraged to attend!

Auto Show at Fly-In
Our South Haven Rotary Club is seeking further leadership for the annual car show. The event is
hosted during the pancake breakfast held at the South Haven airport. This year's event will take place
on Sunday, August 12, 2018. Anyone interested in becoming the Chairman of this event is asked to
contact President, Tom Renner.

Adjournment
A motion to adjourn was made by Bob Straits, seconded by Mark Odland. Approved. The meeting
adjourned at 9:03 a.m.
Respectfully submitted by:
Rhonda Wendzel, Secretary
 
Special Board Meeting -- Tuesday, April 17, 2018
 

Today's board meeting was called to order at 8:00 a.m. by President, Tom Renner.

 

Those in attendance included:  Tom Renner, Dorothy Lockwood, Art Ayers, Paul Hix, Rhonda Wendzel, Mark Odland, Bob Straits, Dene Hadden, Scott Mark, and Tom Rummel.

 

The purpose of the special board meeting was to consider additional financial support for our South Haven High School Robotics Team.   Team #4855 “RAMAGEDDON” has qualified for international competition!

 

Other items added to the agenda include:

Haven Harvest Festival

South Haven Rotary Club Fundraiser -   Saturday, April 28, 2018

 

South Haven High School Robotics Team

A motion to donate $500.00 to the South Haven High School Robotics Team was made by Mark Odland, seconded by Bob Straits.   Approved.

 

Haven Harvest

The South Haven Visitors Bureau is once again hosting the Haven Harvest Festival in South Haven this year.   The event is scheduled for October 19 – 21, 2018. During the 2017 event our club sponsored the Beer/Wine tent, which was held on Saturday.    Our club membership has already committed to hosting the Beer/Wine tent on Saturday, October 20, 2018. This year the South Haven Visitors Bureau is tossing around the idea of offering a movie night on Friday evening and was inquiring if our club would be interested in also serving beer/wine at this event.      

 

A motion to commit our club membership to serving beer and wine on Friday, October 19, 2018, was made by Art Ayers, seconded by Mark Odland.   Approved.

 

South Haven Rotary Club Fundraiser – Lakeshore Ciao

One of our major club fundraisers will be here very, very soon.......Saturday, April 28, 2018.

Scott Mark announced that he has collected over fifty (50) door prizes/auction items for this event.    Great Job Scott!    If you have items to donate, or have items that you have collected from others,  please contact Scott Mark at 269 271 3045.

 

REMINDER:     Each Rotarian not attending this event is committed to a donation of $100.00.

 

Join your fellow Rotarians and guests for a fun filled evening!

Cost:

$ 175.00  - per couple    (Rotarian, plus Non-Rotarian Spouse/Guest)

$   75.00 -  per couple    (Non-Rotarian Couples)

$ 140.00 -  per single   (Rotarian)

$   40.00 -  per single     (Non-Rotarian single)

$ 100.00 - Not attending

 

All RSVP's need to be received by Friday, April 20, 2018 so that we can provide the restaurant with the number of guests attending.     If you haven't already mailed, or given your RSVP personally to Rhonda at our club meeting, you can drop it off to her at her office located at 365 Center Street in South Haven.

 

Adjournment

A motion to adjourn was made by Dene Hadden, seconded by Art Ayers.   Approved. The meeting adjourned at 8:05 a.m.

 

Respectfully submitted by:

Rhonda Wendzel

Secretary

Rotary Club of South Haven

 
Board Meeting - Tuesday, April 10, 2018

Today' s meeting was called to order by President Tom Renner. The mee ting began at 8:03 a.m. w iththe following Board members in attendance: Tom Renner, Rhonda Wendzel, Bob Straits,  Art Ayers, Paul Hix, Dorothy Lockwood, Dene Hadden, Scott Mark, and Mark Odland.

Additions to Agenda
South Haven Rotary Club 4th of July Breakfast.

Approval of Board Meeting Minutes
A motion to approve t he March 13, 2018 board meeting minutes was made by Art Ayers, seconded byDene Hadden. Approved

President's Report – Tom Renner

District Conference
The District Conference w ill be held April 19 – 21, 2018 in Grand Haven, MI. Mark Odland will beatt ending the conference.Art Ayers will be honored as our Club Hero at the District Conference on Saturday, April 21, 2018. A
dinner will be held, followed by the program. Tom and Carole Ren ner, Mark and Larae Odland, andKris Ayers will be attending this event in support of Art Ayers.

Educational Fundraiser
The Educational Fundraiser is  being held on Saturday, April 28, 2018 at Lakeshore Ciao Events  Center. Please RSVP by April 20, 2018.Auction items/door prizes are being accepted. Please contact Scott Mark with any items you may have. 269-271-3045.

Communications – Scott Mark
While seeking auction item/door prizes, Scott Mark has been spreading the wor d about Rotary!  Scotth as spoken to three (3) potential corporate memberships for our club. Scott did not have the information with him at the meeting, but two (2) of the potential members are Mike Johnson, from theChevrolet/GMC Dealership in South Haven, and Doug Landers, owner of Wolverine
Hardware/Landers Hardware. Thank you Scott!

Treasurer's Report – Bob Straits
Bob Straits thanked Tom Rummel for his assistance and the great job he did filling in for him while hewas enjoying a warmer climate these past few months.

Account balances as of March 31, 2018
Club Account - $ 11,008.83
Project Account - $ 41,233.07

A motion to accept the Treasurer's Report, as presented, was made by Mark Odland, seconded by ArtAyers. Approved.

Grant Report and Requests – Art Ayers
The 2017-2018 South Haven Rotary Club Grant Report was presented. The budgeted amount for theRotary year (July 1, 2017 – June 30, 2018) is $10,000.00; with $9.750.00 committed.

Two (2) grant requests were received.
Domestic Violence Coalition
Van Buren County Continuum of Care

Both Grant Requests were submitted by Melanie Hooker. Melanie Hooker will be our program
speaker on Tuesday, April 24, 2018. The board was in agreement that the grant requests for these organizations would be tabled until after their presentation. This will give our club membership a better understanding of these two (2) organizations. The grant requests will be added to the agenda for the May Board meeting.

Megan Cairns, Chairman of the National Blueberry Festival, will be our spotlight speaker on Tuesday,April 17, 2018. Also, attending this meeting with be members from the South Haven Public Schools Foundation. They will be presenting the “Rotary Grant” award, as well as other awards to their staff.

Art Ayers has attempted to contact the Chairman of the Harborfest Committee, Kenneth VanHorn,regarding a spotlight presentation. Art has not heard back from the Chairman and will continue to try and reach him.

Board Members Committee Reports

Youth Programs – Dene Hadden
World Affairs Semina: Dean informed the Board members that we have a candidate to attend the World Affairs Seminar. The candidate is sponsored by our South Haven Rotary Club and the registration fee of $640.00 is paid by our club. The candidate is responsible for providing their own transportation and
spending money. This year's event is being held from Saturday, June 23, 2018 – Friday, June 29, 2018 at Carroll University in Waukesha, Wisconsin. Two (2) requirements of the candidate, after attending the seminar, are that they provide a spotlight presentation to our club membership on their experience from this event, and that they help recruite a student to attend next year's event.

RYLA – Rotary Youth Leadership Awards
Rotary Youth Leadership Awards (RYLA) is a leadership program coordinated by Rotary Clubs around the world. Thousands of young people participate in this program yearly Young people ages 13 – 30are sponsored by Rotary Clubs to attend this event. Tom Renner provided Dene Hadden a RYLA Leadership Conference application at today's meeting.

Recognitions - Scott Mark
The “Educator of the Year” Award will be presented at our Edcational Fundraiser, which is scheduled for Saturday, April 28, 2018 at Lakeshore Ciao Events Center.
A motion to nominate, Andrea Jeiger, as the recipient of the Educator of the Year Award was made by Scott Mark, seconded by Dene Hadden. Approved.

Membership – Paul Hix
We are always looking for new members. Thanks to Scott Mark on his potential Corporate Memberships, which were outlined earlier in the board meeting.

Old Business
Approval of Membership Application from Scott Smith
A motion to approve, Scott Smith, as our newest South Haven Rotary Club member, was made by Dene Hadden, seconded by Dorothy Lockwood. Approved. Scott's classification is, “Health Care Professional” and his sponsor is Jerry Portman. Rhonda will order Scott's Rotary badge and he will be inducted into our club membership in the very near future.

Investment of funds from Project Account – Paul Hix
A discussion was held amongst the Board and it was recommended that a Sub-Committee, (of the current Finance Committee), be formed. The purpose of the Sub-Committee is to put together a proposal, which would explain our club's investment policy/stragedy for the funds currently held in ou rclub's “Project Account.” Once the proposal has been completed it will be discussed with the entire club membership. The Sub-Committee includes members, Bob Straits, Paul Hix, and Dorothy Lockwood.

District Conference – Heroes Recognition
The District Conference Rotary “Heroes” Recognition will take place on Saturday, April 21, 2018. If you are interested in attending, please contact Tom Renner.

District Grants Programs
As mentioned in the March 13, 2018 board meeting minutes, there are two (2) types of grants that our club can apply for.

District Grants District Foundation Grant
During the March 13, 2018 board meeting these two (2) types of grants were discussed. At the meeting the board discussed applying for a District Grant in the amount of $5,000.00 for the South Haven High School Recognition Program and a District Foundation Grant in the amount of $2,000.00 for the Kenya project that Marty Graber is involved in.District Grants are managed by Mark Odland and the District Foundation Grants are managed by Tom Renner. Mark and Tom have been learning more about these types of grants and from their experience they have learned that it would be beneficial to apply for a District Grant for the Kenya
project and a District Foundation Grant for the South Haven High School Recognition Program. (Basically, we are still applying for the two (2) types of grants, but are switching the Kenya request from the District Foundation Grant request to the District Grant request and the South Haven High School Recognition Program request from the District Grant request to the District Foundation Grant Request).

Tom Renner, Mark Odland, and Dene Hadden will be meeting with Bob Herrera and Adam (Athletic Director) soon to finalize the District Foundation grant request that was approved at the board meeting held on March 13, 2018. (South Haven High School Recognition Program)

Kenya Project Grant Request - District Grant
A motion was made at our March 13, 2018 board meeting to request a grant in the amount of $2,000.00 to be used towards the continuing project in Kenya that Marty Graber is involved in. $1,000.00 of this grant money would be a matching grant from our club. Our club has not applied for this grant as of today’s board meeting, April 10, 2018. At today’s board meeting a motion was made by Bob Straits, seconded by Art Ayers, that our club would request a District Grant in the amount of $4,000.00 to be used towards the continuing project in
Kenya that Marty Graber is involved in. $2,000.00 of this grant money would be a matching grant from the South Haven Rotary Club. Should the grant request of $2,000.00 be denied, our South Haven Rotary Club would be responsible for the total $4,000.00 grant. The motion was approved, with Paul
Hix opposing. Paul Hix is in favor of donating to the Kenya project that Marty Graber is involved in; however, he feels that the original motion of $2,000.00 made during the March 13, 2018 board meeting is more appropriate, as there is a real need in our own local community that could use assistance.

Education Fundraiser Update – Dene Hadden
The event will be here before we know it! Saturday, April 28, 2018 at Lakeshore Ciao. We currently have around twenty five (25) guests attending. Please RSVP by April 20, 2018.

Investment Policy – Paul and Dorothy
Paul Hix has provided investment opportunities for our club at the previous two (2) board meetings.  Today, Dorothy provided information regarding a 22-Month CD Special that Chemical Bank is offering. A committee was created today, consisting of Bob Straits, Paul Hix, and Dorothy Lockwood, to review possible investment options for our South Haven Rotary Club funds. Once the committee
members have met, they will inform the entire club membership of what investment opportunities they feel will work best for our club.

New Business
South Haven Rotary Club 4th of July Breakfast
This year July 4, 2018 falls on a Wednesday. There was a discussion if our club would be hosting our pancake breakfast on the Sunday before or the Sunday after July 4, 2018.A motion to host our club’s pancake breakfast on Sunday, July 1, 2018 was made by Mark Odland,seconded by Dorothy Lockwood. Approved.
Art Ayers will contact the Chamber of Commerce, South Haven Visitor’s Bureau, and Deb Davidson from the City of South Haven, and inform them of this date.

Adjournment
A motion to adjourn was made by Art Ayers, seconded by Mark Odland. Approved. The meeting
adjourned at 9:00 a.m.

Respectfully submitted by:
Rhonda Wendzel, Secretary

Board Meeting - Tuesday, March 13, 2018
 

Today's board meeting was called to order at 8:08 a.m. by President, Tom Renner.   Those in attendance included, Tom Renner, Mark Odland, Scott Mark, Rhonda Wendzel, Paul Hix, and Tom Rummel.  

 

Additions to Agenda

Great Lakes PETS will be added under “New Business”

 

Approval of Board Meeting Minutes

Paul Hix made a motion to approve the board meeting minutes from the February 13, 2018 board meeting and the special board meeting held on March 6, 2018.   The motion was seconded by Scott Mark. Approved.

 

President's Report – Tom Renner

District Conference “Heroes” Recognition – Saturday, April 21, 2018

Art and Kris Ayers, Tom and Carole Renner, and Mark and LaRae Odland will be attending this event.   All members are welcome to attend. Please let Tom Renner know if you are interested in attending.

 

District Conference – Silent Auction

A silent auction will be held at the District Conference.   Each Rotary Club in our district is asked to provide something for the silent auction.   Suggestions included tickets from the Michigan Maritime Museum for the sunset cruise on the Friends Goodwill, as well as certificates to be used at Sherman Dairy.    Tom Renner and Mark Odland are looking into obtaining these items.

 

District Grants Program

Tom Renner and Mark Odland recently attended a seminar regarding grants.  There are two (2) different types of district grants that our club can apply for.   Both of these grants are considered 'matching' grants. Our own club must be willing to commit to ½ of the total amount of the grant request.  

 

General District Grant

This grant is funded by the $25.00 quarterly donation that each club member makes to the district.   Half of the funds collected come back to our district in the form of a district grant.

 

It was previously approved that our club would request a district grant in the amount of $5,000.00 for the South Haven High School Recognition Program.    Tom Renner has been working with Adam from the high school on this project. $2,500.00 of this grant money would be a matching grant from our club.

 

District Foundation Program

This grant is funded by the ticket sales that our club recently purchased through a 'team' effort.  

 

A motion was made by Paul Hix to request a grant in the amount of $2,000.00 to be used towards the continuing project in Kenya that Marty Graber is involved in.   The motion was seconded by Scott Mark. Approved $1,000.00 of this grant money would be a matching grant from our club. Mark Odland will assist Art Ayers in applying for this grant.

 

The deadline to apply for these types of grants is by the end of May, 2018.

 

National Blueberry Festival Inquiry

The National Blueberry Festival had inquired about setting up a time to meet with President, Tom Renner.   The purpose of this meeting was to discuss a grant request from our club. A grant request from the National Blueberry Festival will be discussed later in this meeting when the other requests are discussed amongst the board members.  

 

Education Fundraiser Update

Dene Hadden has been working with his committee members regarding this upcoming event, which is  scheduled for Saturday, April 28, 2018. Invitations will be coming out soon! More updates to follow.   

 

Anyone willing to donate a door prize or secure a silent auction item, please contact Scott Mark.   Scott can be reached at 269 271 3045.

 

Treasurer's Report

Assistant Treasurer, Tom Rummel reported that our club has $500.00 remaining in our budget for contribution requests.   The amount remaining includes the donation requests that were approved at today's board meeting. Our club approved budget total for contributions for the 2017 – 2018 Rotary year, (which ends June 30, 2018) is $10,000.00.  

 

Balances as of February 28, 2018

 

Club Account              $ 13,507.99

Project Account           $ 44,033.07

 

Grant Requests

Liberty Hyde Bailey Museum

A motion to donate $500.00 to this organization was made by Paul Hix, seconded by Scott Mark.   Approved.

 

South Haven Black River Lions Club -   Our Rotary Club does not make 'club to club' donations.    A motion to not make a donation to this organization was made by Paul Hix, seconded by Scott Mark.   Approved.

 

South Haven Harborfest

A motion to donate $250.00 to this organization was made by Paul Hix, seconded by Scott Mark.   Approved.

 

National Blueberry Festival

A motion to donate $500.00 to this organization was made by Paul Hix, seconded by Scott Mark.

Approved.

 

Board Members Committee Reports

Youth Programs – Dene Hadden

There is nothing to report at this time.

 

Recognitions – Scott Mark

There is nothing to report at this time.

 

Membership – Paul Hix

Rotarian, Jerry Portman,  received a completed membership application from Mayor, Scott Smith.    Paul Hix will review the application and set up a time to meet with Scott.   

 

An application was also given to a Michael Vasko.     Michael attended our club meeting today and is a prospective new member of Bob McAlear.

 

Old Business

Investment Policy

During the January 9, 2018 board meeting Paul Hix was asked by the Board to look into options for investing the additional funds in the Project Account.   Paul was asked to present the options at our February 13, 2018 board meeting, which he did. During the February board meeting Dorothy Lockwood offered to put a proposal together for investing the additional funds.   Both Paul and Dorothy were asked to discuss their proposal's at the March 13, 2018 board meeting. Dorothy was absence from the March 13, 2018 board meeting.

 

At today's board meeting Paul's recommendation was that our club invest $25,000.00 into a managed investment program.   Our club would pay a program fee based on the market value of the investments held in the account. The first $250,000.00 invested into this type of account is charged at an annual fee rate of 1.35%.  This type of account has a 5.5% rate of return and provides total liquidity of the account at anytime. Paul did not recommend placing the funds in shorter term investment options with a higher risk tolerance, as they are not performing well;  2.70% rate of return. He also did not recommend investing the funds into bonds.

 

Paul also recommended that our club invest $5,000.00 into Laddered Certificate of Deposits (COD).   He recommended that the Laddered COD's be in a shorter term investment of no longer than twelve (12) months.    The average rate of return on this type of investment is 1.60%.

 

New Business

Fourth of July Parade Co-Sponsorship

Our club has been approached to help co-sponsor the annual Fourth of July Parade in South Haven.  Our club would be responsible for manning the intersections this year.

 

A motion was made by Mark Odland, seconded by Tom Rummel, to serve as a co-sponsor with the Kiwanis Club and South Haven Tribune, to help with the annual Fourth of July Parade.  Approved.

 

Great Lakes PETS – (President Elect Training Seminar)

Mark Odland will be attending the Great Lakes PETS in the very near future.    Part of attending this seminar Mark is to provide a membership growth goal for our club.   After discussion amongst the board, it was agreed that our membership growth goal for the 2018 – 2019 Rotary Club year would be to grow a net of two (2) new members.

 

Mark also announced that the District Governor, Jim Cupper, will be making his annual visit to our club on Tuesday, August 7, 2018.

 

Also, our club is still in need of a member to fill the vacant Vice President position.

 

Adjournment

President, Tom Renner, declared the meeting adjourned at 9:10 a.m.

 

Respectfully submitted by:

Rhonda Wendzel, Secretary
 
MARCH 6, 2018 (Special Meeting)

Today's board meeting was called to order by President, Tom Renner, at 8:07 a.m.   Those in attendance included, Tom Renner, Scott Mark, Paul Hix, Dorothy Lockwood, Rhonda Wendzel, Steve Larsen, Mark Odland, and Art Ayers.

 

The purpose of the special board meeting was to review the candidates nominated for the 2018

“Club Hero” Award.    The nominations are due to the District by Friday, March 16, 2018.  The Club Heroes will be honored during the evening session on Saturday, April 21, 2018 at the District Conference in Grand Haven, Michigan.

 

Three (3) nominations for the Club Hero award were submitted from our club membership.  

 

Art Ayers was chosen as our club's 2018 Club Hero.     Congratulations!

 

If you would like to attend the District Conference in Grand Haven, Michigan please contact Tom Renner.

 

A motion to adjourn the meeting was made by Rhonda Wendzel, seconded by Paul Hix.   Approved. The meeting adjourned at 8:18 a.m.

 

Respectfully submitted by:

Rhonda Wendzel, Secretary
 
FEBRUARY 13, 2018
 
Today' s board meeting was called to order at 8:03 a.m. by President, Tom Renner. Those in attendance included, Tom Renner, Art Ayers, Tom Rummel, Paul Hix, Scott Mark, Dorothy Lockwood, Steve Larsen, Mark Odland, and Rhonda Wendzel.
 
Additions to Agenda
There were not any additions added to the agenda.
 
Board Meeting Minutes – Approval
A motion to the approve the January 9, 2018 board meeting minutes was made by Paul Hix, seconded by Dorothy Lockwood. Approved.
 
PresidenT' s Report – Tom Renner
District Grant Management Seminar

Tom Renner and Mark Odland will be attending the District Grant Management Seminar in Benton
Harbor, MI on Wednesday, February 14, 2018.
 
Club Meeting – Tuesday, February 27, 2018
Tom Renner will be absent from the Tuesday, February 27, 2018 meeting. Mark Odland will chair the meeting on this date.
 
Kenya Project
A discussion amongst the board was held to consider the continued Club financial support for Marty Graber's work in Kenya. Art Ayers shared some history on the amount of past donations made by our club. A motion was made by Art Ayers, seconded by Dorothy Lockwood, to donate $2,000.00 for Marty Graber's work in Kenya. Before the motion was carried, further discussion was held. Marty will be returning from Kenya and is scheduled to be our program/speaker at our club meeting on Tuesday, April 3, 2018. A motion to table the donation request in the amount of $2,000.00, until Marty gives his presentation on Tuesday, April 3, 2018, was made by Steve Larsen, seconded by Scott Mark. Approved. FYI - The Black River Lions Club of South Haven was seeking a grant for Marty's work in Kenya. This grant fell through. A Rotary Club International grant request was placed on hold while the Black River Lions Club grant
request was in the process. Hollee Graber is in the process of working out the details with Rotary International to start the grant process again.
 
President Elect Training – Mark Odland
This training will be held March 15 – 17, 2018. Our club will need to submit goals for membership growth.
 
Treasurer's Report – Tom Rummel
Approval to pay for undistributed Rotary t-shirts/polo shirts Dorothy Lockwood has a few remaining Rotary t-shirts/polo shirts for sale. Please see her if you are interested in purchasing another shirt for yourself, your spouse, or a friend. The Board agreed that it was a good thing to have a few shirts available in our inventory for new
members joining our club. A huge THANK YOU to Dorothy Lockwood for taking on the task of ordering and distributing these
shirts to our club membership.
 
Cash Flow Budget
Tom Rummel presented the board with the Cash Flow Budget. Balances are as follows:
Club Account - $ 13,614.57
Project Account - $ 43,569.61
 
A motion to approve the Cash Flow Budget, as presented, was made by Paul Hix, seconded by Scott Mark. Approved.
 
Grant Requests – Art Ayers
A motion to affirm the recent Board electronic approval of grants to Our Town Players in the amount of $250.00, and Miss South Haven Scholarship Pageant in the amount of $250.00, was made by Steve Larsen, seconded by Art Ayers. Approved.
 
Veterans Memorial Wall – American Legion
The American Legion is looking for donations to reduce the loan balance that is owed on the Veterans Memorial Wall project that was completed in June 2011. A motion to donate $300.00 was made by Art Ayers, seconded by Paul Hix. Approved. Art Ayers will reach out to the American Legion to see what recognition opportunities are available for our club's donation and also inquire about future donations made over a period of installment payments.
 
Kids Coalition Against Hunger
The Board declined to make a contribution to this cause, as our club contributes significantly to We
Care Inc. and the Blessings in a Backpack program in our community.
 
Van Buren Youth Camp
The purpose of this donation request is to provide “camperships” for families without funds for camp, and for the new bath house project for 2018. A motion to donate $250.00 was made by Steve Larsen, seconded by Paul Hix. Approved.
 
Foundry Hall
The purpose of this donation request is to provide funding for the Dance of Hope Program in the South Haven Schools and the community. A motion to donate $400.00 was made by Paul Hix, seconded by Steve Larsen. Approved.
 
Board Member Reports
Youth Programs – Dene Hadden
Dene has reached out to the South Haven High School Social Studies staff and they are working with him on finding a delegate to attend the World Affairs Seminar this summer. Dene has also contacted the South Haven Kiwanis Club about working with them and the Key Club to find candidates for the Rotary Leadership camp this summer.
 
Recognitions – Scott Mark
Scott is currently accepting applications for the Rotary Hero Award. The recipient of this award will represent our club at the District Conference. The Board will choose the recipient of this award at our next board meeting, scheduled for Tuesday, March 13, 2018.

Educational Fundraiser
The South Haven Rotary Club hosts an educational fundraiser annually. The proceeds from this event are distributed between Lake Michigan College – South Haven Campus and the South Haven Public Schools. Scott is currently working on the letter that is distributed to South Haven merchants requesting donations to the silent auction or items to be given away as door prizes at this event.
 
Membership – Paul Hix
Our Club is always looking to recruit new members!
 
Old Business – Paul Hix
During the January 9, 2018 Board Meeting, Paul Hix was asked by the Board to look into options for investing the additional funds in the Project Account. Our club is looking into investing
approximately $30,000.00. Paul explained at today' s board meeting that our club could invest into a Guided Solutions investment program. With this type of account our club would pay a program fee based on the market value of the investments held in the account. This is known as an asset-based fee. It is calculated as an annual percentage and is automatically deducted from your account monthly. The first $250,000.00 invested into this type of account is charged at an annual fee rate of 1.35%.
 
Another option presented by Paul would be for our club to invest in Laddered Certificate of Deposits. These types of accounts are offered in $1,000.00 increments and are not considered fee-based
investments. Dorothy Lockwood is also going to put a proposal together and the board will discuss both Paul and Dorothy's proposals at next month's board meeting, which is scheduled for Tuesday, March 13, 2018. Mark Odland is going to reach out to Rotary International to see what, if any, investment proposals they may have. He will also follow up with the Board at the March meeting.
 
New Business
Rhonda has reached out to Greg Ruppert from Hawkshead regarding our annual Induction Dinner/Golf Outing. She is waiting to hear back from him. Our Club is trying to confirm that the date of
Tuesday, June 26, 2018 is available for our annual event. More details to follow.
 
Adjournment
A motion to adjourn was made by Mark Odland, seconded by Art Ayers. Approved.
 
Today's meeting adjourned at 8:57 a.m.
Respectfully submitted by:
Rhonda Wendzel
Secretary
Rotary Club of South Haven
 
JANUARY 9, 2018
 
Today's board meeting was called to qrder ~t 8:09 a.m. by President, Tom Renner. Those in
attendance included, Tom Renner, Paul Hix, Dorothy Lockwood, Scott Mark, Mark Odland, Tom
Rummel, Rhonda Wendzel, and Art Ayers.

Additions to Agenda
A brief discussion was held regarding the tax implications on our current fundraising activities.
Also, Tom Renner is going to reach out to Dene Hadden regarding our upcoming educational
fundraiser, which is scheduled for Saturday, April 28, 2018. More details to follow.
 
Approval of Board Meeting Minutes
A motion to approve the minutes from both the December 12, 2017 board meeting and the
December 19,2017 Special board meeting was made by Paul Hix, seconded by Mark Odland.
Approved.
 
President's Report
President Tom Renner, has submitted the final paperwork for the District Grant Project.
Tom and Mark Odland will be attending the District Grant Management Seminar. The seminar will be
held in Beriton Harbor, MI on February 13, 2018.

Communications
Rotary Foundation Cadre o/Technical Advisers
Never heard of the Cadre? 'The Cadre is a group of volunteer Rotarians who provide technical
expertise and advice to Rotarians planning and carrying out Rotary grant projects locally and around
the world. Please find attached a handout explaining more about this program.

Treasurer's Report
Tom Rummel presented the Cash Flow Budget to all board members.
Balances as of December 31; 2017: Club Account- $ 6,425.14 ProjectAccount-$45,719.61
A motion to approve the Cash Flow Budget as presented was made by Paul Hix, seconded by Rhonda
Wendzel. Approved.

Paul Hix was asked by the Board to look into options for investing the additional funds in the Project
Account. Paul will present the options at our February 13, 2018 board meeting.
 
Grant Requests - Art Ayers
South Haven High School Robotics Team
A request was received from the South Haven Robotics Team in the amount of $750.00. The purpose
of the donation was to purchase tools, supplies, and building materials for the robotic team; a new
camera for the robot.
A motion to donate $750.00 to the South Haven High School Robotics Team was made by Mark
Odland, seconded by Scott Mark. Approved.

Blessings in a Backpack
A request was received from the Blessings in a Backpack - South Haven Chapter. The purpose of the
donation was to help feed school children during the weekend.
A motion to donate $250.00 to the Blessing in a Backpack program was made by Paul Hix, seconded
by Rhonda Wendzel. Approved.

South Haven Center for the Arts - Followup
At our December 19, 2017 Special board meeting a motion was made to donate $400.00 to the South
Haven Center for the Arts, for the purpose of project based endowment expenditures, and not day to
day operational expenses. Our donation was contingent on the South Haven Center for the Arts
accepting our donation for this purpose. Art Ayers followed up with a letter to the center's Executive
Director, Thea Grigsby, regarding our donation proposal. Thea has responded to our club's request
and is grateful for our donation and will craft it accordingly.

Board Member Reports
Recognitions - Scott Mark
Scott did not have anything to report at this time. However, coming soon will be the nomination forms
for the Community Service Award and Rotarian of the Year Award. Scott will also follow up with
Dene Hadden regarding the Educator of the Year Award.

Membership - Paul Hix
Paul did not have anything to report at this time. Remember, we are always looking for new members
to join our club. Recruit, recruit, recruit!!

Old Business
None at this time.
 
New Business
Rotary Trailer Storage Donation to Peace Lutheran
Currently, our Rotary Club trailers are being stored at Peace Lutheran Church. A motion to donate
$250.00 for the support of attendance at the church's youth conference was made by Art Ayers,
seconded by Paul Hix. Approved. Scott Mark and Mark Odland abstained from the voting as they
are both members of this church.

Adjournment
A motion to adjourn was made by Art Ayers, seconded by Paul Hix. Approved. The meeting
adjourned at 8:46 a.m.

Respectfully submitted by:
Rhonda Wendzel, Secretary
 
SPECIAL BOARD MEETING - December 19, 2017
 
Today's board meeting was called to order by President, Tom Renner at 8:07 a.m. Board Members in
attendance included, Tom Renner, Dene Hadden, Rhonda Wendzel, Art Ayers, Mark Odland, Paul Hix,
Bob Straits, Scott Mark, and Dorothy Lockwood.

Grant Requests - Art Ayers
Greater South Haven Area Diversity Coalition

A motion to make a contribution in the amount of $250.00 to this organization was made by Paul Hix,
seconded by Mark Odland. Approved. The purpose of the donation to this organization is to help
support their January 15, 2018 Martin Luther King Jr. event.
 
Van Buren Youth Camp
A donation to this organization was tabled at this time. We are still waiting on our club's required
donation request documentation from this organization.
 
South Haven Center for the Arts
The South Haven Center for the Arts is requesting funds to establish a South Haven Center for the Arts
Endowment. An anonymous donor has offered to match up to $4,000.00 to this endowment if the
center raises matching funds by the end of the year. A motion to donate $400.00 to the South Haven
Center for the Arts, for the purpose of project-based endowment expenditures, and not day to day
operational expenses, was made by Mark Odland. Our club's donation is contingent on the South
Haven Center for the Arts accepting our donation for this purpose. The motion was seconded by Bob
Straits. Approved. Rotary Club board member, Paul Hix, abstained from voting, as he is the current
Vice President for the South Haven Center for the Arts. Art Ayers will follow up with a letter to Thea Grigsby, Executive Director, for the South Haven Center
for the Arts, informing her of our club's contingent donation.

South Haven Future - Dene Hadden
Dene Hadden provided a handout regarding the Education Fundraiser sponsored by the Rotary Club of
South Haven. Dene Hadden will be Co-chairing this event with Scott Mark and Deb Davidson.
The event is scheduled for Saturday, April 28, 2018 at Lakeshore Ciao Events Center.
Silent auction items will be needed for this event. A sub~committee will be formed for the silent
auction. If you are interested in being on this committee please contact anyone of the three (3)
Co-Chairmans - Dene Hadden, Scott Mark, or Deb Davidson. Dene Hadden will be spending his winter in a warmer climate, so he wants to let the entire membership
know that any and all silent auction items collected during his absence are greatly appreciated.
 
Adjournment
A motion to adjourn was made by Scott Mark, seconded by Bob Straits. Approved. The meeting
adjourned at 8:32 a.m.

Respectfully submitted by:
Rhonda Wendzel, Secretary