Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
MAY 28, 2019 (special meeting)
 

Today's meeting was called to order by President, Mark Odland, at 8:05 a.m.   Those in attendance included: Dene Hadden, Bob Straits, Dan Thompson, Tom Renner, Mark Odland, and Paul Hix.

 

Grant Requests

City of South Haven – Light up the Lake Fireworks Celebration

A motion to donate $300.00 was made by Dan Thompson, seconded by Paul Hix.   Approved.

 

South Haven Kids' Collaborative

2019  Summer Program Plan

A motion to donate $500.00 was made by Paul Hix, seconded by Dan Thompson.   Approved.

 

Tom Renner will notify these organizations and inform them that the checks will be issued after

July 1, 2019.   These contributions will come out of the July 1, 2019 – June 30, 2020 budget year.

 

Adjournment

A motion to adjourn was made by Paul Hix, seconded by Tom Renner.   Approved.

The meeting adjourned at 8:15 a.m.

 

Respectfully submitted by:

Rhonda Wendzel

Secretary


MAY 14, 2019

Today's meeting was called to order by President, Mark Odland, at 8:08 a.m.  Board members present included, Mark Odland, Bob Straits, Rhonda Wendzel, Dene Hadden, Tom Renner, Paul Hix, Richard Swanson, and Steve Larsen

 

Approval of Agenda

A motion to approve the board meeting agenda, as presented, was made by Bob Straits, seconded by Steve Larsen.   Approved.

 

Approval of Board Meeting Minutes

A motion to approve the April 9, 2019 board meeting minutes was made by Bob Straits, seconded by Dene Hadden.   Approved.

 

President's Report – Mark Odland

Membership Application Discussion

A motion to rephrase the last paragraph of the Membership Application, removing that an admission fee would be charged, was made by Richard Swanson, seconded by Steve Larsen.   Approved.

 

By Law Changes

A discussion was held and the consensus was that the Board of Directors will have the authority to start a satellite club, if desired.  

 

Rotary International Flexibility in Frequency of Meetings

Rotary International has allowed local clubs more flexibility to do what we feel is needed to increase membership.

 

Medical Leave of Absence

Tony Martorano has requested a leave of absence.  

A motion to approve Tony’s request for a leave of absence was made by Tom Renner, seconded by Dene Hadden.   Approved.

 

Scholarship Proposal

Dene Hadden is researching this topic and will follow up with the board once he has more information.

 

Grant Report – Tom Renner

Tom will be completing a District grant application that, if approved, will provide fire protection for the South Haven Scott Club.

 

Secretary’s Report – Rhonda Wendzel

Induction Dinner -  Tuesday, June 25, 2019      Hawskhead Restaurant & Inn

Invitation coming soon!

 

Treasurer’s Report – Bob Straits

$1,000.00 will be budgeted for the Chamber of Commerce After Business Ours (ABO) event.   Our club is co-sponsoring this event with the South Haven Moose Lodge. The event will be held on

Thursday, November 21, 2019.

 

Balances as of April 30, 2019:

 

Club Account -       $12,496.87

 

Project Account -    $ 3,159.46

 

A motion to approve the Treasurer’s Report, as presented, was made by Paul Hix, seconded by Richard Swanson.   Approved.

 

Grant Report and Requests – Tom Renner

Foundry Hall/City of South Haven  - Riverfront Concert Series 2019

A motion to donate $250.00 to this organization was made by Paul Hix, seconded by Steve Larsen.   Approved.

 

Board Member Reports

There were not any board member reports at this board meeting.

 

Old Business

Sue Duvall and Rosalie Plechaty were commended for their work on making the Sesquicentennial Celebration a success.    Great work ladies!

 

New Business

There was not any new business to discuss at this board meeting.

 

Adjournment

A motion to adjourn was made by Dene Hadden, seconded by Tom Renner.   Approved. The meeting adjourned at 8:45 a.m.

 

Respectfully submitted by:

 

Rhonda Wendzel

Secretary

APRIL 9, 2019

Call to Order:

Tom Renner Dene Hadden

Approval of Agenda:

Steve Larsen Tom Rummel

Approval of Meeting Minutes from: March 12, 2019

Sesquicentennial Kickoff Celebration May 10, 2019

Presidents Report:

Membership Application Proposal Observations from PETSl;raining

Secretary's Report:

Treasurers Report:

Grant Report and Requests:

Board Member Reports:

Membership Initiative

Old Business:

New Business:

Arbor Day Tree Planting

Adjourn:

Paul Hix

Rhonda Wendzel

Dan Thompson Bob Straits

Mark Odland

Richard Swanson

Rosalie and Sue

Mark

Rhonda

Bob

Tom Renner

Dan Thompson

Tom Renner

SOUTH HAVEN ROTARY CLUB

Board Meeting Minutes Tuesday, April 9, 2019

Today's board meeting was called to order by President, Mark Odland, at 8:07 a.m. Attendance included, Mark Odland, Tom Renner, Dene Hadden, Bob Straits, Rhonda Wendzel, Dan Thompson, Richard Swanson, Paul Hix, and for a brief moment Rosalie Plechaty, Sue Duvall, and Jerry Gruber joined the board meeting.

Approval of Agenda Paul Hix requested to add the topic of the Boys and Girls Club under New Business, to the agenda. A motion to approve adding this topic to the agenda, was made by Bob Straits, seconded y Richard Swanson. Approved.

Approval of Board Meeting Minutes A motion to approve the March 12, 2019 Board Meeting Minutes was made by Paul Hix, seconded by Richard Swanson. Approved.

Sesquicentennial Kickoff Celebration- Rosalie Plechaty and Sue Duvall Plans are well underway for this celebration which will be held on Friday, May 10,2019. A picnic will be held on this date from 4:00 - 7:00 p.m. at Stanley Johnston Park. A presentation on the history of our town will take place at 6:00 p.m. The picnic and presentation is free to the community.

Rosalie and Sue are looking for our club member participation during this event. They would like our club members to be on the grounds as "Ambassadors" during this event, registering guests by completing name badges and asking those attending to include on their badge how long they have been a resident of South Haven. This would be an excellent opportunity to show our South Haven Rotary Club's visibility in the community.

A motion to participate as South Haven Rotary Club "Ambassadors" for this event was made by Bob Straits, seconded by Dan Thompson. Approved.

President's Report- Mark Odland Membership Application Proposal - Observations from PETS Training Mark provided a Membership Application from the the Rotary Club of Kentwood. The front page of the application is what our club is currently using. The back side of the form has some helpful information and states what is expected of new members. Our club will be incorporating the back side of the form, updating it with our club's responsibilities and fees, and include it as part of the Membership Application. See attached application.

Secretary's Report - Rhonda Wendzel Induction Dinner is in the process be sure to save the date, Tuesday, June 25, 2019. The event will take place at Hawkshead Restaurant & Inn.

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Treasurer's Report - Bob Straits Treasurer, Bob Straits, provided the Treasurer's report as of March 31, 2019

Club Account - $ 12,095.06 Project Account - $ 5,659.46

A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Dene Hadden. Approved.

Grant Report and Requests - Tom Renner South Haven Area Mural Project This grant request was discussed, and tabled, at last month's board meeting. No action is being taken at this time, and has been tabled, until we receive more information from this organization.

The mural is in the preliminary stages. The mural will be located on the west wall of the South Haven Visitor's Bureau building near Dyckman Park.

Sesquicentennial Planning Committee A motion to contribute $1000.00 to this committee was made by Paul Hix, seconded by Bob Straits. Approved.

BoardMember Reports - Dan Thompson Education and Service Award Nominations were received, and discussed by the Board, for the Education and Service Award.

A motion to approve, Julie Sheppard, as the recipient of the Education and Service Award was made by Dan Thompson, seconded by Richard Swanson. Approved.

Rhonda will place the order for the plaque, and the award will be presented on April 27, 2019 at our Educational Fundraiser, which is being held at Beeches Golf Course.

South Haven Rotary Club Banners Dan Thompson provided a proposal to the Rotary Club Board regarding three (3) portable banners that would feature the South Haven Rotary Club, Four-Way Test, and a Club Recruitment banner. He would like to see our club have these banners to display at different events our club is involved in. There would be no cost to our club; an anonymous donor, has provided the funding for the banners. A motion for Dan to order these banners, specific to our South Haven Rotary Club, was made by Paul Hix, seconded by Bob Straits. Approved.

Old Business - Bob Straits Rule 0/85

Bob Straits clarified the Rule of 85.

Rotdry International - Rule of 85 A member's absence shall be excused if the member has at least twenty (20) years of active service and their age plus years of service is equal to, or greater than, eighty five (85).

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Old Business - Continued

South Haven Rotary Club - Rule of 85

According to our South Haven Rotary Club By-Laws, a member's absence shall be excused if the member's age, plus years of active service is equal to, or greater than, eighty five (85). A minimum of twenty (20) years of active service is not required.

We will be following the South Haven Rotary Club - Rule of 85 guidelines for our club membership.

New Business Arbor Day - Tree Planting A motion to contribute $250.00 for the tree planting was made by Tom Renner, seconded by Paul Hix. Approved. The tree planting will take place on April 26, 2019. Tom Renner is working in conjunction with the City of South Haven to organize this event. More information to follow.

Boys & Girls Club of South Haven - Paul Hix Paul Hix provided the attached post card regarding the Boys & Girls Club of South Haven. He focused on a discussion with the Board on how this program would be an ongoing, must needed service that would be provided for members in Southwest Michigan. It would also be an opportunity for club exposure that would showcase how our club gives back to the community. It would be a win/win situation for our club and the young people in our community.

The Boys & Girls Club of South Haven will be our speaker at a club meeting in June.

First Aid Kits - Jerry Gruber Jerry stated that our First Aid kits need some updating. A motion to allow Jerry to update the First Aid kits with the necessary supplies, was made by Tom Renner, seconded by Bob Straits. Approved.

Adjournment A motion to adjourn was made by Tom Renner, seconded by Dene Hadden. Approved. The meeting adjourned at 9:00 a.m.

Respectfully submitted by:

Rhonda Wendzel Secretary Rotary Club of South Haven